Basis: Personal Data 523/1999 *)
EU Data Protection Regulation
Date: 23.05.2023
1) The keeper of the register
Name: Maailmanvaihto ry
Business ID: 0281262-7
Address: Oikokatu 3, 00170 Helsinki
Other contact information:
Phone number: 050 452 5660
E-mail: maailmanvaihto@maailmanvaihto.fi
2) Contact person for matters concerning the register
Name: Communications Officer Minna Räisänen
Address: Address of Maailmanvaihto ry (above)
Phone number: 050 452 5660
E-mail address: tiedottaja@maailmanvaihto.fi
3) Name of the register
Maailmanvaihto’s Knowhow Map
4) The purpose of processing personal data
Making it possible for the volunteers to use Maailmanvaihto’s Knowhow Map, exploring the impact of volunteering programs at Maailmanvaihto.
5) The content of the register
- If the user of the Knowhow Map shares their answers with Maailmanvaihto, the personal information that the user has entered into the Knowhow Map themself will be saved. No personal information is requested in the Knowhow Map.
- If the user of the Knowhow Map creates into the Knowhow Map a user account and saves their answers, the e-mail address of the user and the password of the user account as well as the personal information that the user has entered into the Knowhow Map themself will be saved.
6) Normal sources of information
The information is received from the user of the Knowhow Map.
7) The processing of data within Maailmanvaihto
The information that the user decides to share with Maailmanvaihto (see section 10) will be processed by those staff members of Maailmanvaihto for whom it’s necessary to handle them. Only the staff members of Maailmanvaihto have access to the information.
8) Normal disclosures of data
The data will not be disclosed to parties outside Maailmanvaihto.
9) The transfer of data outside the EU or EEA
The Knowhow Map is situated in the service of DigitalOcean. The information that the user shares with Maailmanvaihto is situated in Maailmanvaihto’s account in Google G Suite service. The services of DigitalOcean and Google may be located outside the EU/EEA. DigitalOcean ja Google are committed to complying with the requirements of the EU Data Protection Regulation.
10) The principles and retention periods for the protection of the register
IT processed data
If the user creates an account and saves their information in the service of DigitalOcean, the information will be saved in the service in question. The information will be saved in the service in question as long as the Knowhow Map exists in the service of DigitalOcean. Maaimanvaihto does not have access to explore individual information that is saved in the service of DigitalOcean.
If the user shares with Maailmanvaihto the information they filled in into the Knowhow Map, Maailmanvaihto will receive the information filled in the Knowhow Map (but not the e-mail address or password of the user into the Knowhow Map). This information will be stored in Maailmanvaihto’s account in the Google G Suite could service. The retention period of the information shared with Maailmanvaihto has not been limited.
11. Inspection rights
Data subjects have the right to inspect their data recorded in the register. Maailmanvaihto has access to the information that the user has shared with Maailmanvaihto. The request should be made to the Secretary General of Maailmanvaihto in person or at the office address. Personal Data Act §24, EU Data Protection Regulation.
12. Right to request the correction of data
Everyone has the right to request the correction of inaccurate information contained in the register. Maailmanvaihto has access to the information that the user has shared with Maailmanvaihto. The request for the correction of inaccurate information should be addressed to the Communications Officer of Maailmanvaihto.
14. Other rights related to the processing of personal data
The registrant has the right to ask for the deletion of their information. The keeper of the register will correct, delete, or complement inaccurate or unnecessary information the request of the registrant or on their own initiative without unnecessary delay. The registrant is responsible for the correctness of the information they give. It is the responsibility of the registrant to inform about changes in the information they have given.
15. Changes to the privacy policy
The privacy policy may be updated, along with changes in the legislation, for example.